Municipal Freedom of Information and Protection of Privacy Act

The following information is a brief explanation of the process for submitting a Freedom of Information request to the St. Thomas Police Service. For more information, please refer to the Municipal Freedom of Information and Protection of Privacy Act.

  1. Freedom of Information request forms are available online or at St. Thomas Police Service headquarters, 45 Caso Crossing, St. Thomas.
  2. Photo Identification must be presented.
  3. A standard $5.00 application fee applies. Payment can be made using cash, Visa or debit card.
  4. Requests can be made for either personal or general information.
  5. Requests can take 30 – 90 days to process, as per Freedom of Information legislation.
  6. Further fees may apply (i.e. photocopying, search time, preparation time, dvd’s, etc).
  7. You have 30 days to pick up the documents once the file is completed; then it is closed.

Freedom of Information requests will ONLY be conducted during regular business hours, Monday through Friday – 8 a.m. to 4 p.m. The business office remains open during lunch hours.

** Please note that you are entitled to your OWN information only. The release of personal information of any other parties involved in the incident will be omitted unless you request thethird party process, (see paragraph below for an explanation of this process) as contained in the Act, to be followed. Without the consent of the affected persons, all of their personal information (i.e. name, address, date of birth, statement, etc.) will be omitted from the released records. **

** Third Party Process – When a Freedom of Information application is made where the applicant is requesting personal details of another person, the third party process must be done. This involves the St. Thomas Police Service trying to obtain consent from the affected parties in order for their information to be released to the applicant. Should we not receive consent; the information will be omitted from the documentation. **


Freedom of Information Access Request Form

 


Police Auctions

The St. Thomas Police Service regularly seizes or recovers property for which the lawful owner cannot be determined or the items are unclaimed.

Previously, this merchandise was sold off through scheduled auctions held locally.

In conjunction with Police Auctions Canada, the St. Thomas Police Service has joined with the Halton, Hamilton, Owen Sound and Toronto Police Services to move our auctions onto web-based bidding through eBay. Now you can bid from the comfort of your home, and have access to a wider variety of items. As per the Police Services Act of Ontario, the St. Thomas Police Services Board may use the proceeds for any purpose that it considers in the public interest.

Found property is held for 90 days, with the exception of bikes which are held for 30 days, while the police and Property Officer attempt to locate and notify owners. Unclaimed property is auctioned, destroyed, or donated once the holding period has expired.

Property seized as evidence for court will not be released until all proceedings have been completed for a minimum of 30 days. All other property seized as evidence will not be released without the permission of the investigating officer.

 


Police Record Check

There are three types of Police Record Checks available from the St. Thomas Police Service:

  1. Police Criminal Record Check (PCRC)
  2. Police Information Check (PIC)
  3. Police Vulnerable Sector Check (PVSC)

Refer to Record Check Information for more details.

Effective January 1, 2012, the process for acquiring a police record check from the St. Thomas Police is the following:

Volunteers: $10 with letter from volunteer agency
Employment: $30 (letter from employer required)
Students: $10 (valid Student I.D. required)

NOTE: If fingerprinting is required, the RCMP charge $25.00 in order to process your fingerprints.  See Record Check Information for more details.

Record Sheet Fact Sheet

Police Vulnerable Sector Check Application

Police Criminal Record and Police Information Check Application

Request for Fingerprints

Request for Reconsideration

Sample letter from Employer


Property Inquiries

(Bicycles, Lost, Stolen, Recovered Property)

Special Constable Lisa Johnson, the Property Officer for the St. Thomas Police Service, is available at Police Headquarters – 45 Caso Crossing, St. Thomas – for property inquiries each weekday – Monday through Friday, between 8:00 a.m. and 4:00 p.m. If you are unable to attend the station during these hours, please contact Special Constable Johnson at519-631-1224 extension 287 to make alternative arrangements.


Request for Paid Duty

Contracted Overtime Agreement

 “The St. Thomas Police Service will arrange for officers to perform Extra Paid Duties that have been approved by “Designated Officers”. Police Officer duties at these events are to be consistent with the police function, that being, the prevention of a breach of the peace and enforcement of the laws. Members will conduct themselves in accordance with the policies and procedures of the St. Thomas Police Service. Members shall be appropriately attired in uniform, unless otherwise authorized by the Chief of Police and/or designate. Officers will receive payment for all Extra Paid Duties directly from the Police Service through regular payroll.

Request For Paid Duty Form

Police Policy PR34 – Paid Duty



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