Contracted Overtime Agreement
“The St. Thomas Police Service will arrange for officers to perform Extra Paid Duties that have been approved by “Designated Officers”. Police Officer duties at these events are to be consistent with the police function, that being, the prevention of a breach of the peace and enforcement of the laws. Members will conduct themselves in accordance with the policies and procedures of the St. Thomas Police Service. Members shall be appropriately attired in uniform, unless otherwise authorized by the Chief of Police and/or designate. Officers will receive payment for all Extra Paid Duties directly from the Police Service through regular payroll.
For additional information about requesting an Extra Paid Duty and downloading the “Contracted Overtime Agreement and Terms of Agreement Forms,“ please click here."
Part “A” – to be completed by the requester / client / organization requesting the services of a St. Thomas Police Service Officer(s).
How to fill in this form:
The above information will be reviewed after submission to the St. Thomas Police Service and the number of officers required may be changed. The requestor / client / organization will be notified of any changes accordingly.
Refer to Part “B” - “Terms of Agreement” for further information.
Part “B” – “Terms of Agreement”
Police officers providing services under this agreement shall be required to perform only those duties which are normally performed by police officers.
The employment shall be of a nature and so located that officer(s) would be available for a call to emergency police duties.
The number of officer(s) and/or police vehicles indicated by the requester / client / organization is subject to change by the Chief of Police and/or appropriate designate based on the information provided, the nature of the event, officer and public safety issues and concerns.
A minimum of two (2) officers will be contracted for duties in premises where liquor is served. The organization will be notified of any changes to the minimum numbers.
A completed “Request for Paid Duty – Contract Overtime Agreement” (Part “A”) and a signed acknowledgement (Part “B”) must be received by the St. Thomas Police Service at minimum, two (2) weeks prior to the scheduled event.
All Paid Duties will be paid in full by the requester / client / organization, at the time of acceptance of the application by the St. Thomas Police Service and prior to the Paid Duty being posted. If changes are necessary in the invoice, due to extended hours, the invoice will be amended and the amended payment collected and/or billed. Payment will be accepted during regular business hours (08:00 AM – 04:00 PM) Monday to Friday Excluding Statutory holidays via Cash, Debit and/or VISA along with the completed “Request for Paid Duty form” – APPENDIX “A” and the signed copy of the “Terms of Agreement” form – APPENDIX “B” at:
The St. Thomas Police Service
Delinquent payments will result in suspension of further contracts for service.
Cancellation fees: Where cancellation notifiication is not received by the St. Thomas Police Service, Officer in Charge, at minimum 24 hours prior to the scheduled commencement of the event, a minimum of 3 hours charge plus the administration fee will apply for each police officer booked for the Paid Duty event. Cancellation payments are due immediately upon receiving an invoice from the St. Thomas Police Service.
Cancellations must be made by calling the On-Duty Officer in Charge at the St. Thomas Police Service headquarters at: (519) 631-1224 ext 119.
By my signature below, I acknowledge that I have read and understood all “Terms of Agreement” contained in Part “B” of this contract, and that I accept and agree to abide by all “Terms of Agreement”. Further, that all information provided in part “A” of this request for Paid Duty services is complete and accurate to the best of my knowledge.
Requesting agency / organization:
For Administrative Use:
Reviewed by: ___________________________________ date: __________________
Approved: (Yes) ___________ (No) ______________
Approved by: _______________________________ Rank / #: _________________
(1) Rate:_________________ /hr., minimum 3 hrs. X number of officers required........................................................................................... = _________________
(2) Administration fee of 10% added to total of line (1)...................... = _________________
(3) Vehicle fee @ $25.00 per hour X number of vehicles required... = _________________
(4) HST (13%) added to the total of line (1) and (3)........................... = _________________
(5) Total amount owing STPS.......................................................... = _________________
Application paid In full: (Yes) ___________ (No) ______________
Receipt issued: (Yes) ___________ (No) ______________
Receipt issued by whom: _______________________ Receipt No.: _______________